Emergency Board Meetings
An emergency is defined as circumstances that could not have been reasonably foreseen which require immediate attention and possible action by the board and which of necessity make it impracticable to provide notice to the membership.
An emergency meeting of the board may be called by the president or by any two members of the board other than the president. Email discussion of director availability for the meeting as well as the date and time for the meeting is permitted. Scheduling discussions are not deemed board meetings and do not violate the Davis-Stirling Act. Posting a notice and an agenda is not required since the meeting is unexpected and immediate.
Emergency meetings may be held by any of the following methods:
- In person. Directors can meet at a physical location and commence a meeting to address an emergency.
- Email. Email may be used as a method of conducting emergency meetings provided that all members of the board consent in writing to the action. If an emergency meeting is conducted by means of email, the written consent or consents must be filed with the minutes of the board meeting. These written consents may be transmitted by email. As with regular meeting minutes, the minutes must reflect the action taken by the board.
- Telephone - Video Conference. If one or more directors do not agree to meet via email, the board can meet by teleconference or video conference. Once a quorum is present, emergency action can be approved by a majority of directors present.
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